RECORDS MANAGER (M)

City of Burbank (CA) • Burbank, CA

329d

About The Position

Under general direction to plan, organize, direct, and supervise the activities of the records management program for the City; and perform related work as required. Develops, implements, coordinates, and maintains a comprehensive Citywide records management program in accordance with legal requirements; reviews, interprets, communicates, and monitors ordinances, regulations, policies, procedures, codes, and standards related to records management functions; assists departments throughout the City in the application and implementation of record management policies, procedures, and techniques, including, but not limited to: filing systems, indexing, forms design, and central records storage, retrieval, and disposition; develops, implements, and maintains policies and procedures for the recording, indexing, filing, and retrieving of active documents and the storage of inactive documents; updates records retention schedules to reflect current legal requirements; oversees document imaging production, quality control procedures, and off-site storage; oversees the implementation, structures, and re-structuring of filing systems, and vital records protection and preservation; develops and conducts records management training programs; assists with budget preparation and monitors expenditures; conducts records inventories and surveys; assists with the development and implementation of the department's goals, objectives, policies, and procedures; researches, analyzes, organizes, and prepares reports; oversees and responds to Public Records Act requests; supervises, trains, develops, and evaluates employees; makes effective recommendations regarding hiring, promotions, transfers, and disciplinary actions as needed, up to and including termination; assists in conducting elections; attends City Council and other civic or community-related meetings on an as needed basis; drives on City business.

Requirements

• Knowledge of public administration principles and practices.
• Knowledge of local, state, and federal laws relating to records maintenance and retention.
• Knowledge of modern methods and practices of records preservation.
• Skill in utilizing computers and various software for records management.
• Ability to design, implement, and maintain detailed record systems.
• Ability to analyze records management system problems.
• Ability to prepare and present clear and accurate reports.
• Ability to maintain highly sensitive and confidential information.
• Ability to provide high-level customer service.
• Ability to supervise, evaluate, and mentor employees.

Nice To Haves

• Designation as a Certified Municipal Clerk.
• Professional experience working within a City Clerk's Office.

Responsibilities

• Plan, organize, direct, and supervise the activities of the records management program.
• Develop and maintain a comprehensive Citywide records management program.
• Review, interpret, and communicate ordinances, regulations, policies, and procedures related to records management.
• Assist departments in the application and implementation of record management policies and procedures.
• Develop and maintain policies for recording, indexing, filing, and retrieving documents.
• Update records retention schedules to reflect current legal requirements.
• Oversee document imaging production and quality control procedures.
• Conduct records management training programs.
• Assist with budget preparation and monitor expenditures.
• Conduct records inventories and surveys.
• Research, analyze, organize, and prepare reports.
• Supervise, train, develop, and evaluate employees.
• Attend City Council and community-related meetings as needed.

Benefits

• Possess and maintain a valid California Class 'C' driver's license.
• Designation as a Certified Records Manager required within three years of appointment.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees