RECORDS MANAGEMENT SPECIALIST

State of Arizona • Phoenix, AZ

380d • $21,500 • Remote

About The Position

The Department of Economic Security (DES) is looking for a self-motivated and detail-oriented individual to join our team as a Records Management Specialist with APS Continuous Quality Improvement. Under general supervision, the Records Management Specialist conducts research in various databases and automated systems; utilizes various databases to research records, and maintains a tracking system. The Records Specialist will participate in the development of strategies and procedures for the maintenance, retention, access, and disposition of government records regardless of media or format. Assist with record-keeping responsibilities, and familiarity with Arizona statutes, including Records Management and federal laws, regulations, and standards relating to RM, including confidentiality laws. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Requirements

• Knowledge of processes, procedures, and systems for implementing life-cycle management accounting, administration, retention policies, and disposition procedures.
• Knowledge of confidentiality policies, processes, and expectations and automated databases and systems.
• Skill in oral and written communication.
• Ability to analyze specific problem situations and determine acceptable solutions within the framework of laws, rules, and regulations.
• Ability to plan and be detail-oriented with good follow-through.

Nice To Haves

• Associate degree in Records Management, Library Science, Information Science, Archival Science, Business, Public Administration, or a related field.
• Six months working with records including maintenance, handling records and archive materials, analyzing and responding to requests, document management, paralegal work, library research or related experience.

Responsibilities

• Manage all official records and forms on behalf of Adult Protective Services; manage records according to procedures established by applicable statutes and governing policies and based upon approved general and custom retention schedules; follow disposition as determined by schedules.
• Review of all Records Management forms submitted by DES staff and external entities including medical offices, police departments, and other state agencies regarding compliance and completeness including proper record-keeping practices.
• Function as a Record Center Management System coordinator; review, operate, and maintain records management databases as assigned by the supervisor.
• Responsible for processing records documents that require subject-matter knowledge and judgment in document classification and identification.
• Participate in collaborative cross-team problem solving sessions to improve efficiency and timeliness of records process.
• Travel throughout the state to participate in team meetings and in-office record keeping activities.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
• 10 paid holidays per year.
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years.
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Sick time accrued at 3.70 hours bi-weekly.
• Deferred compensation plan.
• Wellness plans.
• Tuition Reimbursement.
• Stipend Opportunities.
• Infant at Work Program.
• Rideshare and Public Transit Subsidy.
• Career Advancement & Employee Development Opportunities.
• Flexible schedules to create a work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree