Records Management Specialist
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About The Position
The Records Management Specialist position is a vital role within the Departmental Records Unit, responsible for overseeing the management of records for various divisions. This position entails processing records requests, reviewing subpoenas, and redacting records to ensure compliance with legal standards. The incumbent will engage in a variety of tasks that include researching, tracing, and locating permanent records that may contain inaccuracies, and making necessary corrections to maintain the integrity of the records. In addition to correcting records, the specialist will assist in the preparation and maintenance of the Division's records retention schedule. This involves identifying and describing different types of records, researching their uses and conditions, and determining the volume of records that need to be managed. The role also requires recommending appropriate retention periods, storage methods, and disposal procedures, in consultation with the Bureau of Archives and Records Management as necessary. The specialist will create and maintain various systems, logs, and records to facilitate the tracking and research of documents and files. Implementing retention schedule activities is a key responsibility, which includes coordinating retrieval and destruction procedures for document disposal. The position may also involve requesting micrographic services and preparing documents for microfilming and storage, either in archives or with private storage facilities. Furthermore, the specialist will participate in developing and maintaining quality control procedures by recommending guidelines for document handling throughout the records management system.
