Records Management Specialist, Digitization

Arctic Slope Regional Corporation • Edison, NJ

123d

About The Position

ASRC Federal is seeking a Records Management Specialist 3 (RMS 3) to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with library and records management services. For this role, ASRC staff support the successful operation of a digitization center scanning records on-site at EPA's location in Edison, NJ. All work is performed on site. This role requires an Candidates should have expertise in high-speed/volume scanning of records and use of scanning software; experience with warehouse logistics; records/document cataloguing; and will ideally have federal records experience including responding to Freedom of Information Act (FOIA) requests.

Requirements

• Associate or bachelor's degree and three years of records management experience.
• Ability to work from 7am to 3:30 pm on site at our customer location.
• NARA Federal Records Management Certificate desirable.
• Experience with information technology as it relates to records, data centers, and digitization.
• Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and Point.
• Strong experience in Quality Assurance.
• Self-motivated and highly organized with great attention to detail.
• Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects.
• Permanent Residency or US Citizenship is required for the Public Trust clearance.

Nice To Haves

• NARA Federal Records Management Certificate

Responsibilities

• Digitize large volumes of paper and mixed-media records from receipt through cataloguing, scanning, image quality assurance, and dispositioning records.
• Preparing record sets for scanning including removing staples, paperclips, etc.
• Learning scanning equipment and software and recordkeeping software and system requirements and capabilities including data entry, records search, and records retrieval.
• Maintaining scanning equipment and quality assurance of scanned record images.
• Records cataloguing/indexing metadata a spreadsheet for upload to a records database.
• Federal records schedule assignment and quality assurance of metadata entry.
• Responding to federal client requests for priority digitization requirements to fulfill FOIA or enforcement needs.
• Assisting EPA clients with storage procedures and conducting records inventories.
• Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media.
• Tracking daily activity data and collecting data for weekly and monthly reports.
• Learning and using daily standard operating procedures and work instructions.

Benefits

• Tuition/certification reimbursement
• Matching 401k with immediate vesting
• Health care
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off including PTO, holidays, and any other paid leave required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Support Activities for Mining
• Education Level: Associate degree