Records Management Clerk/Data Collector

Mistras Group • Jacksonville, FL

127d • $18 - $20

About The Position

The Records Management Clerk will focus on implementing a structured filing system, scanning and categorizing documents, and ensuring proper record retention practices. The ideal candidate will be self-motivated, technologically proficient, and capable of working independently. This temporary (Up to 1 Year) contract position has the potential to transition into a permanent role based on performance and business needs. Benefits are negotiable.

Requirements

• High School diploma or equivalent.
• Experience in records management, document control, or administrative support strongly preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to develop and maintain an efficient filing and record-keeping system.
• Data entry experience.
• Proficiency in Microsoft Excel, Word, and general computer applications.
• Familiarity with document scanning software and digital archiving best practices.
• Strong problem-solving skills and ability to work independently.
• Ability to lift and move file boxes as needed.
• Must be able to exhibit fast and accurate data skills.
• Must be local to Jacksonville, Florida.

Responsibilities

• Review, organize, and categorize existing physical records into a structured filing system.
• Develop and implement a standardized records management system for easy retrieval and long-term storage.
• Scan and digitize paper documents while ensuring image quality and accuracy.
• Maintain a consistent file-naming convention and indexing system for digital records.
• Ensure compliance with company policies and best practices for document retention and security.
• Identify and properly dispose of outdated or unnecessary files in accordance with retention policies.
• Utilize Microsoft Excel, Word, and document management software to catalog and track records.
• Work independently with minimal supervision while meeting deadlines.
• Input data in a timely and accurate manner into a specialized software program.
• Perform support tasks such as organizing forms, photocopies, files, and orders.
• Utilize computerized data entry equipment and various word processing, spreadsheet, and file maintenance programs to enter, store, and/or retrieve information as requested or otherwise necessary and summarize data in preparation of standardized reports.

Benefits

• Negotiable benefits.

What This Job Offers

• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED