Records & Information Management Specialist
About The Position
CLJ Consulting and Contracting LLC is seeking a Records & Information Management Specialist to provide document retention, records control, and document processing services in support of the U.S. Securities and Exchange Commission (SEC), Division of Enforcement. This role supports investigative case management by maintaining records integrity, performing document digitization and indexing, and ensuring compliance with records management and retention policies. The position requires strong attention to detail, document control expertise, and the ability to support high-volume document processing within a secure federal environment.
Requirements
- Associate degree from an accredited college, university, or educational institution recognized by the U.S. Department of Education.
- Minimum 2 years of experience in document management, records management, or document control.
- Proficiency with Microsoft Office Professional Suite and Adobe Acrobat Pro.
- Experience performing document scanning, indexing, and digitization activities.
- Strong written and verbal communication skills.
- Ability to maintain a favorable credit history and pass required background checks.
- Relevant experience may be considered in lieu of education.
Nice To Haves
- Experience supporting legal, regulatory, or investigative environments.
- Experience working with content management systems and document databases.
- Experience supporting archival processing and digitization projects.
- Experience performing document indexing, records inventory management, and document retrieval.
- Demonstrated ability to perform quality control reviews for document processing tasks.
- Strong attention to detail and accountability when handling sensitive records.
- Ability to work independently and collaboratively in a team environment.
Responsibilities
- Prepare records for on-site and off-site transfer, retention, and disposition.
- Proofread, edit, and correct text files created through Optical Character Recognition (OCR) programs such as Adobe Acrobat.
- Maintain task logs, inventory reports, and records tracking documentation.
- Conduct research of both electronic and physical records.
- Compose routine correspondence and document reports.
- Perform document organization activities including indexing and classification.
- Prepare and maintain records inventories and document tracking systems.
- Perform records retrieval, preservation, and access control activities.
- Create and maintain box inventories including indexing and culling of files.
- Implement and maintain records retention procedures.
- Process incoming off-site records and prepare them for archival storage.
- Perform scanning and digitization of paper records.
- Maintain electronic inventory tracking systems.
- Perform labeling, barcoding, and Bates stamping of documents.
- Conduct document screening and information collection activities.
- Maintain document and records management within SEC internal systems.
- Perform quality control checks to ensure document accuracy, formatting, and system compatibility.
- Support document distribution, copying, and faxing activities.
- Assemble and disassemble documents while ensuring materials are returned to their original state.
- Retrieve and process various media formats including labeled and tabbed records.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1-10 employees
