Records & Information Management Analyst

State of Virginia • Richmond, VA

361d • $56,051 - $81,972

About The Position

The Library of Virginia is seeking a dynamic Records & Information Management Analyst who shares our commitment to open and accountable government in order to responsibly preserve the memory of past Virginians and to assure the rights of present and future Virginians, and our vision to support this commitment via fostering collaborations with state and local government agencies. Reporting to the Records Management Section Manager within the Government Records Services Division, the Analyst will actively engage a diverse clientele across both state and local government in order to help them manage their records, analog or digital, in compliance with the Code of Virginia and current best practices. To that end, the selected candidate will develop, review, and disseminate records retention series and schedules, and other policies and procedures for the management of public records; identify records management training needs and recommend, develop, and present training programs to meet those needs, both in person and virtually; respond to inquiries from state and local agencies; provide consultation in planning for and responding to records emergency situations; and help facilitate successful transfers of permanent records to the Library. As the Commonwealth's library and archives, the Library of Virginia is a trusted educational institution dedicated to acquiring, preserving, and promoting access to unique collections of Virginia's history and culture and advancing the development of library and records management services statewide. The Records Management section supports this mission by building relationships with its client agencies to inform, empower, and support them to reach their records management goals. The Library of Virginia inspires learning, ignites imagination, creates possibilities, encourages understanding, and engages Virginia's past to empower its future. In addition to the qualifications listed, the successful candidate will need to value working for an agency that fosters a diverse, open, inclusive, team-oriented work environment.

Requirements

• Considerable knowledge of US History, American Studies, Political Science, Library Science, or related field
• Working knowledge of records management techniques and information systems
• Demonstrated ability to develop retention and disposition schedules, and prior experience with such
• Prior experience with electronic records and electronic recordkeeping throughout the records lifecycle, including transfer of permanent electronic records
• Working knowledge of state and local government operations and functions
• Excellent customer service skills required to provide consultative services
• Demonstrated ability to develop and deliver effective training, including virtual training
• Demonstrated ability to communicate clearly, both verbally and in writing
• Demonstrated computer skills, including knowledge of programs utilized to process text, create presentations, design infographics, and manage database information
• Demonstrated ability to manage multiple priorities and tasks and to work effectively, both independently and collaboratively, in a dynamic environment with diverse internal and external customers, including public officials
• Demonstrated ability to advise agency management on organizational and operational issues
• Demonstrated initiative, flexibility, and a commitment to professional engagement & continuous learning, including learning new technologies
• Ability to lift boxes or records weighing up to 50 pounds
• Must have a valid Virginia driver's license, or the ability to obtain one prior to date of hire

Nice To Haves

• Working knowledge of records management techniques and information systems
• Working knowledge of state and local government organization, operations and functions
• Demonstrated ability to develop retention and disposition schedules
• Excellent customer service skills required to provide consultative services
• Demonstrated ability to communicate effectively, verbally and in writing
• Demonstrated ability to work with a wide variety of professional, support, and clerical staff, and with public officials at the local, state, and federal levels
• Demonstrated ability to advise agency management on organizational and operational issues
• Demonstrated ability to develop and deliver effective training

Responsibilities

• Consultation Services (35%)
• Records Analysis (30%)
• Educational Initiatives (20%)
• Administrative Activities & Reports (10%)
• Records Appraisal (5%)

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 5,001-10,000 employees