RECORDS/DATA SPECIALIST
About The Position
Immediate full time position for Records/Data Specialist at our McMinnville Campus. Daily perform termination of client records (i.e.: accepting discharge summary and changing status to terminate.) Also rejects discharge summaries with addendum when verified as needed. Perform destruction or purges of all documents after clearance from preparation/scanning clerks. Assist with preparation of audits with external agencies Assist with training as instructed by the Medical Records Administrator Assist with running and processing the PCP Communication Report each morning. Assists clients/lawyers/insurance companies/etc. with passwords and issues. Will work daily request for information and releases for VBHCS clients. Examine documents / authorizations for validity and appropriateness. Retrieves information from client record and assemble it for release. Maintains records of all requests/releases of information documents and dates and the method of document transmittals. Maintains up to date working knowledge of VBHCS Policies & Procedures relating to medical records and their releases; HIPAA regulations, client confidentiality, and VBHCS Quality Improvement Program Plan. Conduct Quantitative Review of medical records and provide reports to the Medical Administrator. Assist with filing and sorting of incoming faxes and scans from centers
Requirements
- Equivalent to graduation from a standard high school.
- Thorough knowledge of business English, modern office practices, procedures, and equipment; as evidenced by a rating of education and experience.
- Experience and comfortable working knowledge of computers and Windows-based software programs and Adobe.
- Thorough understanding of VBHCS policies and practices relating to medical records.
Nice To Haves
- Experience in electronic health records storage preferred (i.e., scanning, filing, etc.).
Responsibilities
- Perform termination of client records (i.e.: accepting discharge summary and changing status to terminate.)
- Reject discharge summaries with addendum when verified as needed.
- Perform destruction or purges of all documents after clearance from preparation/scanning clerks.
- Assist with preparation of audits with external agencies
- Assist with training as instructed by the Medical Records Administrator
- Assist with running and processing the PCP Communication Report each morning.
- Assist clients/lawyers/insurance companies/etc. with passwords and issues.
- Work daily request for information and releases for VBHCS clients.
- Examine documents / authorizations for validity and appropriateness.
- Retrieve information from client record and assemble it for release.
- Maintain records of all requests/releases of information documents and dates and the method of document transmittals.
- Maintain up to date working knowledge of VBHCS Policies & Procedures relating to medical records and their releases; HIPAA regulations, client confidentiality, and VBHCS Quality Improvement Program Plan.
- Conduct Quantitative Review of medical records and provide reports to the Medical Administrator.
- Assist with filing and sorting of incoming faxes and scans from centers
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
