Records Coordinator

Goodwin

About The Position

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers. The records coordinator supports litigation teams by managing the full lifecycle of legal records, coordinating new matter intake, and ensuring accurate document handling across electronic and physical systems. This role serves as a key liaison between attorneys, docketing, and records functions, ensuring compliance, organization, and timely access to critical case materials.

Requirements

10+ years of experience in law firm records, docketing, or litigation support
Strong knowledge of: Litigation document workflows Court filings and legal documentation
Experience with electronic document management systems (iManage or similar)
Ability to manage high-volume, detail-oriented work with strict deadlines
Maintain strict confidentiality of protected consumer personal information
Strong organizational and communication skills
Ability to work independently and collaborate across departments
Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint; InTapp; iManage; SharePoint

Nice To Haves

Experience with litigation docketing/calendaring systems such as CompuLaw, PACER, or CM/ECF desirable

Responsibilities

Manage daily new matter intake processes, including initiate new matter requests using Intapp and log and summarize procedural data for new litigation and subpoena matters using Microsoft Office
Distribute notifications of client/matter numbers to assigned attorneys
Coordinate administrative workflows related to client matter setup
Serve as primary owner of records inbox, triaging and processing high-volume document requests
Review, title, and upload legal documents (pleadings, discovery, correspondence) into iManage
Distribute settlement and related documentation for litigation matters
Route documents to docketing teams and ensure proper tracking of deadlines
Manage lifecycle of physical files, including: File creation, maintenance, and closure Offsite storage coordination and retrieval Processing settlement agreements and final documentation
Maintain records within Records Management System (RMS)