Records Clerk - Part Time

City of Union City • Union City, GA

13h • $18 - $18 • Onsite

About The Position

The purpose of this position is to log and maintain police records for investigative and statistical reports. Guidelines: Guidelines include City and Departmental policies and procedures, City Codes and Ordinances, Federal, State, and Local laws, and GCIC Rules and Regulations. COMMUNICATIONS/CUSTOMER CONTACT: Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies, and the general public. Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

Requirements

• High School Diploma or equivalent
• Two years of related experience
• Knowledge of basic computer operation
• Knowledge of modern office practices, procedures and equipment
• Knowledge of record-keeping techniques
• Knowledge of statistical record-keeping techniques
• Knowledge of correct English language usage, grammar, spelling, punctuation and vocabulary
• Knowledge of laws, rules and regulations related to assigned activities
• Knowledge of applicable laws, codes, regulations, policies and procedures related to assigned activities
• Skill in oral and written communication skills
• Skill in using tact, patience and courtesy
• Ability to ensure proper police practices and procedures are followed
• Ability to work confidentially and with discretion
• Ability to understand and follow oral and written directions
• Ability to maintain routine records
• Ability to operate a computer terminal to enter and retrieve data
• Ability to learn the computerized records system
• Ability to read, interpret, apply and explain codes, rules and regulations, policies and procedures
• Ability to establish and maintain cooperative and effective working relationships with others
• Visual acuity in both eyes, normal color vision, good accommodation and no field deficits
• Hear in-person, radio and telephone conversations
• Recognize differences or changes in sound patterns, loudness or pitch
• Speak audibly and clearly
• Identify and distinguish smells of different materials
• Sit or stand for prolonged periods
• Walk, run, kneel, stoop, crawl and crouch
• Make precise and coordinated finger, hand and limb movements
• Maintain uniform, controlled hand-arm posture or movement
• Lift and carry boxes of evidence and/or supplies (average 50 pounds)

Responsibilities

• Assists the public in person or on the telephone; receives and processes requests and complaints; answers questions for the public regarding records and information available to the public.
• Answers telephones and greets visitors; provides information or refers to proper department or individual.
• Receives requests for information and/or copies of police records and reports; searches computerized and manual filing systems to obtain records requested; copies records; receives and accounts for fees received.
• Assists police personnel in researching files to obtain information concerning arrests, probable cause, offense, accident and related reports.
• Receives accident and offense reports, assigns identification numbers, makes and distributes copies of reports.
• Maintains a variety of files and records; enters data into computer and files case reports
• Operates GCIC computer equipment for entering, receiving and transmitting messages; enters data into State and national systems.
• Any other duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED