Records Clerk

State of Massachusetts • Middleton, MA

383d

About The Position

This clerical support position is responsible for assisting the Director of Criminal Records in the administration of operations within the Essex County Sheriff's Department. The role involves performing data entry, maintaining accurate records, and ensuring compliance with departmental policies while handling sensitive information. The position requires availability for a full-time schedule, including second or third shifts, and involves direct supervision and oversight of clerical staff and interns.

Requirements

• High School Diploma/GED; College Degree preferred.
• Two years of experience in a similar capacity.
• Proficiency in computer literacy and data entry.
• High degree of accuracy in typing and data entry.
• Ability to communicate effectively with employees and the public.
• Ability to function calmly under pressure.

Responsibilities

• Perform data entry and maintain accurate records for all inmates committed to the Essex County Sheriff's Department.
• Complete thorough intake screenings on new commitments and admissions, including booking and mental health screenings.
• Update inmate records with court dates, criminal charges, bail amounts, and release dates.
• Calculate sentences and establish discharge and parole eligibility dates.
• Prepare and release inmates upon sentence expiration, parole, transfers, and other legal processes.
• Confirm release dates and verify outstanding warrants through the Criminal Justice Information System (CJIS).
• Notify law enforcement agencies of inmate discharges as required.
• Maintain a schedule of inmate court and hearing dates and generate daily court lists.
• Conduct and document outcomes of video court conferences.
• Maintain a daily log of inmates by gender and status.
• Serve court documents and complete return of service.
• Notify victims regarding restraining orders and bail applications.
• File applications for criminal complaints related to fugitives from justice.
• Assist with detoxification unit referrals and respond to public inquiries regarding inmate information.
• Enter all inmate suicide references/attempts into CJIS.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED