Records Clerk

City Of Aventura • Miami, FL

384d

About The Position

The Records Clerk position at the Aventura Police Department is responsible for performing various administrative activities to support law enforcement personnel and the public. This role involves the classification and entry of reports in compliance with state and national reporting systems, as well as managing public records requests and ensuring confidentiality. The position requires participation in cross-training and rotation of assigned work areas to ensure comprehensive performance in all records functions.

Requirements

• Must be 21 years or older at the time of employment.
• Must possess or be able to obtain a valid Florida driver's license without record of suspension or revocation.
• No felony convictions or disqualifying criminal histories within the past seven years.
• High school diploma or GED equivalent.
• Some knowledge of modern law enforcement principles, procedures, techniques, and equipment.
• Ability to learn applicable laws, statutes, and department rules and regulations.
• Effective oral and written communication skills.
• Ability to establish and maintain effective working relationships with peers and supervisors.
• Ability to follow verbal and written instructions.
• Ability to learn the City's geography.
• Ability to accurately handle and record monies received.

Nice To Haves

• Some skills in the operation of tools and equipment used in law enforcement.

Responsibilities

• Receive and review all Agency Sealed and Expunged Court Orders.
• Fulfill all in-house media requests, including radio and phone transmissions, GPS data.
• Process records requests pertaining to E911 tape requests, police radio transmission tapes, in-car video tape requests, and police records.
• Redact confidential information prior to releasing records and ensure compliance with public records law.
• Act as a liaison between the County and State regarding sealed and expunged court orders.
• Manage and maintain all police reports, ensuring completeness and follow-up.
• Accountable for all reports with a generated case number, including arrest reports and citations.
• Classify and enter records in compliance with FDLE and NIBRS/FIBRS.
• Conduct searches in CAD programs and organize completed transmittals for mailing.
• Accurately enter data into the Records Management computer system and comply with public requests for report copies.
• Assist the public by phone regarding records functions and provide police-related information.
• File reports or logs in numerical or alphabetical order and respond to officer requests for specific information.
• Participate in correspondence and reports requiring independent judgment.
• Collect monies received pertaining to records job functions.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED