Records Archivist Intern

Illinois Secretary of State • Springfield, IL

1d • $3,250 - $3,500 • Onsite

About The Position

Receives orientation to professional archival and records management programs used in the Illinois State Archives; completes in-house training program consisting of professional level work experience in each of the Illinois State Archives program divisions; and attends and participates in formal training seminars, workshops and meetings.

Requirements

• Requires possession of a bachelor’s degree, with major coursework in public administration, history, business administration, political science, library science, archival management or records management.
• Requires working knowledge of personal computer program applications such as database, spreadsheet and word processing.
• Requires working knowledge of standard office practices, procedures and methods.
• Requires elementary knowledge of research and reference techniques.
• Requires elementary knowledge of acquisition, arrangement, description and indexing principles, methods and techniques.
• Requires elementary knowledge of computerized archival or library techniques, systems and procedures.
• Requires elementary knowledge of the organization and structure of state and local government and local and regional history.
• Requires ability to adapt academic training to professional archival and records management work.
• Requires ability to benefit from formal and on-the-job training and orientation.
• Requires ability to communicate effectively both orally and in writing.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by the individual positions within the class.
• Requires the ability to lift & carry up to 75 lbs.; push/pull up to 50 lbs.

Nice To Haves

• Possession of credentials as a certified archivist or records manager is preferred.

Responsibilities

• Receives orientation and training in policies and procedures used in the Illinois State Archives; learns procedures from professional employees engaged in Publications/Finding Aids, Illinois Regional Archives Depositories, Restoration Laboratory, Records Management (Local and State), and Accessions & Control, Reference, and Micrographic Services.
• Conducts direct archival research and reference services for governmental agencies, scholars, attorneys, surveyors and the general public.
• Attends and participates in training sessions, meetings, conferences, and workshops designed to enhance professional archival and records management techniques.
• May be assigned to work on special projects or surveys requiring the development of research techniques to complete the projects.
• Performs other duties as required or assigned.

What This Job Offers

• Career Level: Intern