Records and Information Management Specialist/Receptionist

Lewis Brisbois • Baltimore, MD

108d

About The Position

The Baltimore, MD office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a records and information management specialist/receptionist with legal experience. The primary responsibilities of this position include daily operational tasks related to file organization, maintenance, storage, and security; performing operational and hospitality duties under general supervision and will be responsible for copying, scanning, production of documents, ordering supplies, reception backup and hospitality support to the office. These include, but are not limited to, the creation, labeling, tracking, storage, and cleansing of both electronic and paper files in accordance with Firm policies, procedures, and workflows. These tasks involve data entry, scanning, electronic data transfers, hard copy filing, and communicating with Firm personnel. Additionally, this position is also responsible for providing facilities support, including local deliveries for the office.

Requirements

• Minimum high school diploma or equivalent.
• Basic computer skills (MS Office, Outlook email) and familiarity with office equipment such as scanners and printers.
• Attention to detail and ability to comprehend and follow instructions.
• Ability to communicate clearly in a professional setting.
• Critical thinking skills and good judgment to discern priorities and identify how to escalate concerns.
• Physical capacity to push, pull, or move carts and lift boxes up to 20 lbs.
• Experience with data entry, record management, and/or legal documents.
• Ability to retrieve and process filed documents from court filing systems (CCES, ECF, etc.).
• Intermediate computer skills and familiarity with PDF creation, combination, and separation and Document Management Systems.

Responsibilities

• Daily operational tasks related to file organization, maintenance, storage, and security.
• Perform operational and hospitality duties under general supervision.
• Responsible for copying, scanning, and production of documents.
• Order supplies and provide reception backup.
• Support hospitality for the office.
• Create, label, track, store, and cleanse electronic and paper files.
• Data entry, scanning, electronic data transfers, and hard copy filing.
• Communicate with Firm personnel.
• Provide facilities support, including local deliveries.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401k with employer match
• Sick time
• Vacation time
• Opportunities for growth and advancement

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees