Records and Data Management Specialist 2025-02772

State of Wyoming•Lusk, WY

49d•Onsite

About The Position

The Wyoming Department of Corrections Women's Center is an all-custody women's correctional facility located in Lusk, Wyoming. This facility is seeking a Records and Data Specialist. This position provides records and data management support and analysis for WWC. It is responsible for Corrections tracking information systems and aids WWC through reports. This position will also have responsibilities in the ordering, storage, receiving, and distribution of activities in the canteen, facility supply, and laundry areas as needed. Why Choose a Career with the Wyoming Department of Corrections? Culture of public service and a commitment to work/life balance Eligibility for Public Service Student Loan Forgiveness Health, Dental, and Vision Insurance State Retirement plan forLaw Enforcementand additional savings opportunities Paid vacation, sick leave, and holidays For additional information regarding the benefits package, please click here

Requirements

Knowledge of methods of agency-specific types of research.
Knowledge of respective agencies' policies and procedures.
Knowledge of various types of computer programs
Knowledge of databases, spreadsheets, and purchasing system software
Knowledge of bid, quote, and award procedures.
Bachelor's Degree (typically in Records or Data Management)
0-2 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
OR
3-5 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I
Must be able to lift 25 pounds
Ability to stand to perform filing for up to eight (8) hours
Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
Walking on cement floors on an occasional to regular basis
Stooping, bending, kneeling, and crouching on an occasional basis
Reaching on a regular basis
Typing/Repetitive motion on a frequent basis
Repetitive writing motion on a frequent basis
Talking/hearing on a frequent basis
Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, and extensive reading.

Nice To Haves

Preference may be given to those with two (2) years of records and document management experience, and strong skills in mathematics principles

Responsibilities

Contributes by providing coordination, support, technical assistance, research, and guidance to the agency, department, project or program.
Monitors, tracks, and records all documentation relative to the agency, program, or project.
Maintain the database and monitor records.
Provide research and analysis, and monitor data for policy issues that may require agency attention.
Provides information updates to appropriate personnel in the agency, program, or project.
Collect, appraise, inventory, process, conserve, and manage documents and items of historic, legal, administrative, and evidentiary significance and value to the State of Wyoming and its citizens.
Receives, examines, checks for accuracy, and verifies that required data has been submitted for the pre-qualification of a variety of contractors.
Develops and generates various agency-required databases.
Verifies data.
Using agency-specific software, establish workflow and best use of programs with regard to records and data for agency needs. May provide technical data support to the agency using this software.
Compiles reports for agency personnel.
Involved with records or data management for large projects, programs, and/or departments.
Creates presentations and comprehensive reports.
Explains policies, procedures, and practices to other agencies.
Arranges and describes permanently valuable records according to professional guidelines and practices to aid the retrieval of information & maintains the evidential value of records.
Monitors respective program(s) for compliance.
Assists in the Canteen, Supply, and laundry facilities to include ordering, stocking, and inventory control.
Assists in procurement activities.
Initiates procurement documents related to purchasing activities.
Researches and corrects discrepancies in inventory documents, requisitions, purchase orders, etc.
Assists in maintaining acceptable inventory levels.