RECORD MANAGEMENT SPECIALIST (Clerk Administration/Elections) - Control No.: 2409-1700-1519-0006
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About The Position
The Record Management Specialist position is a full-time role under the supervision of a higher classified employee, primarily focused on performing a variety of record management tasks. This role requires a solid understanding of state and federal statutes, litigation, and departmental operations. The specialist will be responsible for maintaining, recording, and retrieving legal documents, land, and vital records as mandated by relevant laws for the office of the County Clerk/Register of Deeds. The position demands a high level of accuracy and attention to detail, as well as the ability to provide prompt and polite assistance to the public regarding inquiries related to records, payments, and departmental procedures. In this role, the specialist will create certified copies of vital and land records, review identification materials for accuracy, and operate complex document management software to maintain records and issue certified copies. The position also involves validating and indexing original documents presented by various entities, including courts, financial institutions, and the general public. The specialist will be responsible for calculating and collecting fees for records and services, compiling amounts for monthly reports, and reconciling daily receipts using financial reporting software. Additionally, the role may require data entry, file maintenance, and the notarization of legal documents. The Record Management Specialist will also assist online customers in performing searches for recorded documents and vital records, providing guidance on how to efficiently find results and order documents. The position may involve taking and transcribing minutes of meetings and providing support to Technical and Team Lead positions. Overall, this role is essential for ensuring the efficient operation of the Clerk/Register's office and maintaining the integrity of public records.
