Reconciliation Specialist (Hybrid-Oak Brook, IL)

Inspira Financial•Oak Brook, IL

18h•Hybrid

About The Position

The Reconciliation Specialist plays a critical role in safeguarding the financial integrity of Inspira Financial by ensuring accurate and timely reconciliation of bank and trust accounting system transactions. Reporting to the Manager of Central Control within the R&W Operations Financial Reporting & Controls Department, this position directly supports the company’s ability to manage risk, prevent fraud, and maintain client trust. This role is central to the daily operations of the department, which serves as a Financial Control hub for the organization. Responsibilities include reconciling high-volume financial transactions, auditing discrepancies, and collaborating across departments to resolve issues that impact downstream revenue realization and client satisfaction. The Specialist also serves as a key point of contact for internal teams, ensuring inquiries are addressed with precision and professionalism.

Requirements

1-3 years of experience in Accounting, Banking, Finance or related field
Minimum 1 year of experience in financial reconciliation, bookkeeping, and fact-checking.
Deep understanding of financial controls and reconciliation processes.
Strong attention to detail with proven analytical and problem-solving capabilities.
Demonstrated ability to meet strict departmental service levels while balancing complex reconciliation and ancillary tasks.
Proficient in Microsoft Excel (including advanced formulas), Word (including mail merge), and Outlook.
Ability to type, enter data, and perform tasks quickly and accurately.
Effective communicator with strong verbal and written communication skills.
Capable of managing incoming/outgoing communications and client inquiries professionally.
Self-motivated and proactive with the ability to work independently in a fast-paced environment.
Committed to delivering high-quality service and maintaining accuracy under pressure.

Nice To Haves

Bachelor's Degree Business, Finance, Accounting, or equivalent preferred
Preferred experience with trust accounting systems, IRAs, and alternative assets.
Experience with accounting software such as QuickBooks and Oracle.
Familiarity with internal control frameworks.
Familiarity with IRA/IRS rules and regulations preferred

Responsibilities

Obtain the balance and activity for the various banks daily
Obtain the appropriate reports from the trust accounting system for reconciling daily
Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
Contact internal clients as necessary to obtain required documentation for reconciling
Maintain all reconciling documentation in a secure location for retention.
Obtain the positive pay file from the check printing solution daily
Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
Obtain cleared check copies as requested
Ensure that all processing consistently meets established service levels, policies, and procedures and complete with a high degree of accuracy
Record important notes within the client account portal
Record supporting documentation in the client account file
Manage and distribute departmental incoming mail as received
Manage department email boxes, including e-fax
Manage client inquiries within the Customer Relationship Management Services software
Respond to incoming and outgoing communications, including emails, phones, and faxes
Effectively communicate and utilize sound judgement to escalate issues that may require intervention of the manager
Assist in the development and revision of policies and procedures with emphasis on internal controls
Other duties as assigned