Recertification Specialist - Affordable Housing

THE DOUGLASTON COMPANIES-posted about 17 hours ago
$68,000 - $75,000/Yr
Full-time • Mid Level
Hybrid • New York, NY
11-50 employees
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We're looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for a Recertification Specialist (Affordable Housing), to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply!

  • Facilitate the annual and interim recertification processes for assigned portfolio, coordinating with tenants and site staff to collect all required documentation.
  • Review income, household composition, and eligibility documentation to ensure compliance with all applicable affordable housing program regulations.
  • Update tenant certifications in Yardi and other compliance tracking systems with accuracy and timeliness.
  • Resolve documentation issues collaboratively with tenants and property teams to maintain file integrity.
  • Maintain comprehensive, organized, and audit-ready tenant files in accordance with HPD, HDC, HCR/HFA, NYCHA, HUD, and other agency guidelines.
  • Prepare for and support periodic audits and inspections by regulatory agencies or internal auditors.
  • Promptly respond to audit findings and file correction requests, implementing corrective action plans as needed.
  • Monitor recertification deadlines and compliance milestones using Yardi and internal management systems.
  • Generate and submit required reports to regulatory agencies and internal leadership on occupancy, recertification status, compliance metrics, and audit outcomes.
  • Maintain open and clear communication channels with Property Management, Leasing, Social Services, and Compliance teams to track recertification progress and address bottlenecks.
  • Work closely with Leasing to support lease-up compliance, including eligibility screening and subsidy paperwork.
  • Assist with non-compliance cases, reasonable accommodation requests, and appeals related to tenant certifications.
  • Stay current on changes in federal, state, and local housing regulations, program guidelines, and best practices.
  • Develop and implement process improvements to streamline compliance workflows and increase efficiency.
  • Build and maintain strong working relationships with regulatory agencies, onsite teams, and residents to facilitate smooth compliance operations.
  • Act as a resource for compliance questions and troubleshooting.
  • Occasional travel throughout New York City to multiple properties for tenant interviews, file audits, and in-person support of leasing and compliance operations.
  • Perform other related duties and ad hoc tasks as assigned to support leasing, compliance, and property-level initiatives.
  • 2+ years of experience in affordable housing compliance, with a strong emphasis on managing LIHTC, Rent Stabilization, Section 8, and HOME program units.
  • Demonstrated expertise with the NYC affordable housing regulatory environment and compliance requirements.
  • Proficiency with Yardi or comparable property management systems, and Microsoft Office applications (Excel, Word).
  • Exceptional organizational skills with meticulous attention to detail and accuracy.
  • Ability to manage multiple projects and deadlines in a dynamic, fast-paced environment.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with residents, colleagues, and agency representatives.
  • Possess knowledge of Fair Housing Laws and the Americans with Disabilities Act.
  • LIHTC Certification preferred
  • NYS Notary Public license preferred
  • Health: We proudly offer a full suite of health benefits! Thats medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short-Term Disability and Long-Term Disability coverage!
  • Wealth: great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
  • Development: virtual courses, tuition reimbursement, lunch and learns and wellness programs.
  • Balance: paid time off, 9 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun-fast paced culture that's a perfect mix of high performance.
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