Receptionist

Law Office • Newcastle, OK

383d • $27,040 - $31,200

About The Position

We are seeking a full-time Receptionist to join our small law firm in Newcastle, Oklahoma. The role involves providing general office support, managing communications, and maintaining a welcoming environment for clients and visitors. The ideal candidate will be adaptable, eager to grow, and capable of suggesting improvements to enhance office efficiency.

Requirements

• Hard-working and ability to thrive in a fast-paced environment.
• Bright, curious, and willing to learn.
• Positive personality with strong phone skills.
• Detail-oriented with strong organization skills.
• Proficient in Microsoft Office, Adobe, and Google Suites.
• Ability to prioritize and meet deadlines.
• Use of proper grammar when speaking and in writing.
• Strong personal skills, including the ability to communicate with clients from diverse backgrounds.
• Dependable and punctual with a strong attendance history.
• Self-starter with the ability to work with limited supervision once trained.

Nice To Haves

• Previous law firm experience is preferred but not required.

Responsibilities

• Provide general office support with a variety of clerical activities and related tasks.
• Answer and direct phone calls in a polite and friendly manner.
• Welcome visitors warmly and answer any questions they have.
• Maintain the reception area and all common areas in a clean and tidy manner at all times.
• Operate standard office equipment, including fax machines, scanners, copy machines, and computers.
• Keep detailed and accurate records of visitor requests and calls received.
• Scan documents and provide copies to clients.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Review upcoming dockets and update them to show whether a matter has been continued, dismissed, or completed.
• Follow up with courts, opposing parties, and/or clients regarding upcoming hearings.
• Receive deliveries; sort and distribute incoming mail.
• Collate and distribute mail.
• Prepare communications such as memos, emails, invoices, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Maintain filing systems, both electronic and physical.
• Take inventory of supplies and restock as needed.

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed