Receptionist

DOUGLAS ELLIMAN OF LI LLC • New York, NY

81d

About The Position

The Administrative Assistant will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company. The Administrative Assistant needs to be a good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients.

Requirements

• Minimum 2 years of experience in administrative / reception work
• Proficient in Microsoft Word, Outlook, Intranet, and Internet

Nice To Haves

• Real Estate experience, a plus

Responsibilities

• Handles all responsibilities for front receptionist desk
• Answer all incoming calls and transfer them accordingly
• Sorting and delivering of all incoming mail: UPS, USPS, and interoffice
• Calling and tracking messengers for outgoing packages
• Responsible to finalize closing checks to ensure realtor’s commissions
• Communicate with Manager to satisfy office expenses
• Maintain all Marketing Materials for Brokers
• Maintain full supply of marketing materials for pitch packages
• Create all pitch packages as requested by brokers
• Maintain neat and orderly professional working environment
• Maintain entire front reception area
• Maintain conference room and schedule
• Maintain & stock kitchen for full usage
• Provide Miscellaneous Administrative Duties
• Drawing up documents, typing board packages and leases, etc., as requested
• Assist brokers and customers with listing questions using LIMO
• Printing of mailing labels at broker’s requests for their mailings
• Add postage on agent’s mailings, as needed
• Agent Mailings
• Enter and correct return mailings into MailList program
• Filtering all USPS mail sent to mail center

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees