Receptionist Full-time Days

LCMC Health•New York, NY

About The Position

Your job is more than a job. Do you like being a part of a collective energy that gets things done? As an Administrative Assistant, your strong organizational, clerical, and interpersonal skills support the daily organizational operations. Working under supervision, you're responsible for a variety of tasks including interacting with managers, patients, visitors and colleagues to provide direction, communicate services, and answer questions. Empowering others with knowledge is your focus as you help to improve utilization of the medical self-help terminals, concierge services, and other initiatives. Your invaluable assistance impacts everyone you meet. You look for new ways to incorporate your can-do spirit into everything you do. We love that about you and so we elevate your dedication by giving you a voice and helping you feel seen, supported, and celebrated as a valuable member of our healthcare team. We’re in this together. Your experiences, knowledge, skills, team mentality, and your “little something extra” all add up to you. And we’re excited to get to know you and find out what you’ll bring to this administrative assistant role. Your Everyday Perform clerical tasks for multiple professionals and supervisors/managers in the department to support department operations. Type letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using MS Word; proofread and correct completed work. Coordinate activities, meetings, schedules, recording and transcription of monthly staff meetings, and other department meetings as needed. Enter data into spreadsheets or existing databases including referrals and verbal orders, run and distribute routine reports, and maintain lists and logs. Provide clerical support to facilitate smooth operation of the department. Sort and distribute department mail and answer routine correspondence on own initiative. Maintain, monitor, and order office supplies, stationery, and adequate supply of forms. Perform a variety of clerical tasks including, but not limited to copying and faxing. Organize and maintain department files, schedules and correspondence for senior staff. Serve as first point of contact for visitors and callers to the department or facility. Answer, screen, and respond to calls and inquiries or refer to department staff. Take calls from field staff regarding schedule changes and advise field staff when patients do not need to be seen due to hospitalization or other transfer.

Requirements

High school diploma / GED or one year work experience in an office/healthcare setting.

Responsibilities

Perform clerical tasks for multiple professionals and supervisors/managers in the department to support department operations.
Type letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using MS Word; proofread and correct completed work.
Coordinate activities, meetings, schedules, recording and transcription of monthly staff meetings, and other department meetings as needed.
Enter data into spreadsheets or existing databases including referrals and verbal orders, run and distribute routine reports, and maintain lists and logs.
Provide clerical support to facilitate smooth operation of the department.
Sort and distribute department mail and answer routine correspondence on own initiative.
Maintain, monitor, and order office supplies, stationery, and adequate supply of forms.
Perform a variety of clerical tasks including, but not limited to copying and faxing.
Organize and maintain department files, schedules and correspondence for senior staff.
Serve as first point of contact for visitors and callers to the department or facility.
Answer, screen, and respond to calls and inquiries or refer to department staff.
Take calls from field staff regarding schedule changes and advise field staff when patients do not need to be seen due to hospitalization or other transfer.