Receptionist

Planet Depos•Rockville, MD

2d•$18 - $20•Onsite

About The Position

Provides general office support with a variety of clerical activities and related tasks. The Receptionist is responsible for answering incoming calls, directing calls to appropriate staff, maintaining our offices, and providing great customer service to our clients and employees who use our offices. This role is expected to respond to any client request, and perform other administrative duties as assigned, including making copies, sending faxes, scanning documents and connecting clients to videoconferencing events. RECEPTIONIST ESSENTIAL FUNCTIONS: Arrive to work in a timely manner dressed professionally Answers telephones quickly and kindly, and directs the caller to the appropriate team member Provides callers with information such as company address, directions, company fax numbers, company website and other related information Ensure that offices are clean, organized and well-stocked at the start and end of each day Greets and directs clients and visitors as needed Receives mail and ensures it’s delivered to the proper party Reviews job sheets from Scheduling Assigns jobs to specific conference rooms and prepares accordingly Ensures that the office is clean, organized and well-stocked at the start and end of each day Performs videoconference tests and other tasks as directed during the day Completes and submits hosting checklist at the end of the day Other duties as assigned

Requirements

Excellent customer service skills
Great communication and interpersonal skills
Flexible and adaptive when it comes to work schedule and tasks
Ability to take initiative and problem solve
Must be able to work in a professional and confidential environment
Must be able to work flexible hours, including occasional extended weekdays and weekends
Must be open to weekday travel to various offices in DC, VA and MD

Responsibilities

Answering incoming calls and directing calls to appropriate staff
Maintaining offices
Providing customer service to clients and employees
Responding to client requests
Performing administrative duties such as making copies, sending faxes, and scanning documents
Connecting clients to videoconferencing events
Arriving to work in a timely manner dressed professionally
Answering telephones quickly and kindly, and directs the caller to the appropriate team member
Providing callers with information such as company address, directions, company fax numbers, company website and other related information
Ensuring that offices are clean, organized and well-stocked at the start and end of each day
Greeting and directing clients and visitors as needed
Receiving mail and ensuring it’s delivered to the proper party
Reviewing job sheets from Scheduling
Assigning jobs to specific conference rooms and prepares accordingly
Performing videoconference tests and other tasks as directed during the day
Completing and submitting hosting checklist at the end of the day
Other duties as assigned