Receptionist

EquipmentShare•Columbia, MO

1d•Onsite

About The Position

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before . We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares. We’re hiring a Receptionist at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is onsite. EquipmentShare is seeking a Receptionist to help support the daily functions of the front desk and assist with the building and executive duties as needed.

Requirements

Must maintain the Receptionist area between the hours of 7:30am-4:30pm (coverage duties shared with 2nd and 3rd Receptionist)
A passion for helping others and problem-solving
Quick responder to requests and willingness to go the extra mile in service
Strong ability to multitask and manage time quickly and effectively
Able to communicate with accuracy, calmness and professionalism
Comfortable working with and learning new technology
Self-starter and self-motivator with a strong, positive work ethic that contributes to the vision of the team
Must possess a professional and friendly demeanor
Attention to detail in typing materials, establishing priorities and meeting deadlines
Ability to maintain a high level of confidentiality
Other duties as assigned.
High school degree or equivalent, required
At least 2-5 years in a receptionist position or similar role
Must be able to lift at least 50 pounds
Must be able to stand for long periods of time
Must be able to work in a variety of temperatures/environments

Nice To Haves

Customer service experience preferred but not required

Responsibilities

Serve as the primary point of contact for all incoming visitors, screening them via intercom, admitting entry to guests, delivery drivers, and employees with building access issues.
Manage, organize, and take inventory of the office supply for the Corporate office
Order supplies for HQ and the Technology Development Center (TDC), comparing prices across various vendors
Sort incoming mail daily and manage package receiving and distribution.
Handle misdirected packages by researching purchase orders, charging the appropriate Market ID for shipping, and coordinating shipment to the correct branch, logging the process in a tracking spreadsheet.
Manage the postage and check folding machines, including training employees, troubleshooting issues, coordinating with vendors for assistance, and ordering necessary supplies.
Process business card requests for current and onboarding employees, verifying information, ordering, and managing changes with the requestor.
Manage all logistics for VIP meetings, including scheduling, arranging meeting rooms, VIP gifts, meals, security coordination.
Coordinate the company vehicle fleet (Vehicle Solutions/Teslas), including assigning, schedule for detailing, and moving vehicles to and from the airport to be ready to use.
Monitor the general communications answering questions and forwarding to the correct teams using established resources.
Monitor Customer Service Voicemails, listening, forwarding to the appropriate employee/team, and clearing the mailbox periodically.
Responsible for supporting other projects and duties as needed

Benefits

Competitive compensation
Full medical, dental, and vision coverage for full-time employees
Generous PTO + paid holidays
401(k) + company match
Gym membership stipend + wellness programs (earn PTO and prizes!)
Company events, food truck nights
16 hours of paid volunteer time per year — give back to the community you call home
Career advancement, leadership training, and professional development opportunities

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