Receptionist - Sunlake Academy of Math and Science

Charter School Associates Inc•Lutz, FL

4h•Onsite

About The Position

The Receptionist at Sunlake Academy of Math and Science is responsible for managing the front office operations. This includes greeting all incoming visitors, handling and directing all incoming calls, retrieving voicemail, and distributing messages promptly. The role involves sorting and distributing daily mail, maintaining the school's voicemail system, and ensuring all recorded messages are current. A key aspect of the position is student management, which includes maintaining student sign-out logs, verifying emergency cards, placing calls when necessary, and following safety precautions during student release. The receptionist prepares daily lists of signed-out students for the Attendance Clerk. Other duties include maintaining a visitor's sign-in log, being familiar with DISTRICT/STATE DATABASE panels for student schedules, and ensuring confidentiality of student information. The role also involves forwarding returned student mail to the registrar for database updates, enforcing sign-out policies, and notifying administrators of any abuses. The receptionist maintains an updated reference log, ensures the front office reception area is clean and neat, and keeps bulletin boards and handouts current. Communication tasks include answering intercom calls, delivering intercom messages, and assisting with morning announcements. The receptionist is responsible for allowing entry to visitors, staying current with major school events, and handling mass mailings such as Report Cards. The position also involves managing all ID, bus, and staff badges, issuing various passes (elevator, hall, bathroom), pre-badging, coordinating, and tracking volunteer status in Raptor, handling new student ID pictures, and creating teacher door signs and photo badges. The Director/Principal may assign other tasks as needed.

Requirements

High School Diploma or GED
2-3 years related experience required

Responsibilities

Greets all incoming visitors to front office
Answers and directs all incoming calls
Retrieves voice mail from main line
Distributes messages in a timely manner
Sorts and distributes daily mail delivery
Maintains voice mail system for school ensuring that all recorded messages are kept up to date
Maintains sign out log for all students
Verifies emergency card for students being signed out and places calls when necessary
Follows all safety precautions when releasing students
Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day
Maintains visitor's sign in log
Familiar with DISTRICT/STATE DATABASE panels in locating student schedules
Maintains confidentiality in all circumstance regarding student information
Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base
Enforces sign out policy, notifying administrator of abuses in policy
Maintains updated reference log (Hotel Book) containing miscellaneous school information
Maintains clean and neat appearance of front office reception area
Maintains and updates all bulletin boards located in reception area
Ensures that most current handouts are available in reception area trays
Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested
Answers incoming calls from intercom system
Delivers intercom messages as requested by Administrators
Assists with the preparation of information to be read for morning announcements each day
Responds to allowing entry to visitors
Keeps current with all major school events.
Responsible for mailing of Report Cards and other mass mailings directed to assigned class
Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign.
Manage all ID, bus, and staff badges
Issue elevator, hall, and bathroom passes.
Pre badge, coordinate, and track volunteer status in Raptor
Handle new student ID pictures
Create teacher door signs and photo badges