Receptionist

Williston Financial group • Danville, CA

57d • Onsite

About The Position

The receptionist is a key player within the team as this role is responsible for supporting the office to conduct all aspects of the closing process. The receptionist is the front facing employee of the office and supports all areas as needed. Essential Job Functions: Meet, greet and make all visitors feel welcome; schedule appointments. Operate multiple-call telephone lines and route calls to appropriate people in accordance with company guidelines. Maintain appearance of reception area and office. Operate office equipment, copy machines, sort and distribute mail. Maintain supply room: Maintain supply inventory, order supplies, check in supplies when received from vendor, follow-up on problems with supply vendors and provide supplies to staff on request. Creates a positive, collaborative, teamwork environment based on the company culture and values. Distributes and collects incoming mail. Collects and processes outgoing mail. Responsibilities include determining, affixing, and recording postage on registered mail and packages. Checking in and log all UPS & FEDEX packages. Order payoffs. Scan and send all funding packages. Make bank deposits as required.

Requirements

• At least one year of administrative support experience
• A service-oriented mindset and a commitment to providing exceptional customer service
• Strong communication skills; written, in person, and by phone
• Ability to multi-task while maintaining an upbeat and professional demeanor
• High school diploma or equivalent
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to thrive in a fast-paced, results-oriented environment
• Keen sense of urgency
• Must successfully pass a criminal history and credit background check

Nice To Haves

• Previous experience in Title and Escrow

Responsibilities

• Meet, greet and make all visitors feel welcome
• Schedule appointments
• Operate multiple-call telephone lines and route calls to appropriate people in accordance with company guidelines
• Maintain appearance of reception area and office
• Operate office equipment, copy machines, sort and distribute mail
• Maintain supply room: Maintain supply inventory, order supplies, check in supplies when received from vendor, follow-up on problems with supply vendors and provide supplies to staff on request
• Creates a positive, collaborative, teamwork environment based on the company culture and values
• Distributes and collects incoming mail
• Collects and processes outgoing mail
• Responsibilities include determining, affixing, and recording postage on registered mail and packages
• Checking in and log all UPS & FEDEX packages
• Order payoffs
• Scan and send all funding packages
• Make bank deposits as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED