Receptionist

Palmetto State Armory L•Summerville, SC

1d•Onsite

About The Position

The primary purpose of this role is to provide timely and effective receptionist and administrative support for the executive areas. This includes responsibility for screening visitors and incoming phone calls, preparing relevant correspondence, handing confidential and sensitive materials, organizing for meetings and events as well as normal clerical duties such as mail and ordering/maintaining supplies for the executive area.

Requirements

High school diploma or equivalent
Excellent computer skills; experience in accounting software and Microsoft Office Suite; database, or other system knowledge
Excellent follow-through and time management
Excellent organizational skills and the ability to excel at details, multi-tasking and working under pressure.
Ability to work in a fast-paced environment.
Analytical ability to develop and implement improvements or recommendations.
Must be friendly and outgoing.

Responsibilities

Assist the executive team with office related duties to support the daily operation of the organization.
Manages time sensitive and confidential materials, creating and preparing correspondence to ensure timely production of itineraries, memos, letters, emails, and presentations.
Assists with the administration of facilities and equipment.
Assists with the organization of paper and electronic filing systems.
Schedules appointments and organizes/coordinates arrangements for meetings and conferences, including preparing materials and providing logistical support, ordering food, etc.
Answers and screens all incoming calls, handles caller inquiries where possible, re-directs calls as appropriate and takes messages as needed.
Greets, assists and/or directs visitors, vendors, and the general public by employing a professional, courteous, and respectful demeanor at all times.
Assists with coordination of domestic travel arrangements and itineraries as needed.
Enter information into databases and systems and running reports.
Copying, scanning, faxing documents, and creating bulk mailings.
Distributes incoming/outgoing mail.
Monitor and request office supplies.
Adhere to guidelines and procedures to ensure the safe handling, removal, and disposal of both hazardous and nonhazardous materials.
All other duties, as assigned, should be at the end of each list.