Receptionist - 8:00 a.m. - 4:30 p.m.

Sidley Austin LLP•Palo Alto, CA

15h•$65,000 - $75,000•Onsite

About The Position

A Receptionist operates the firm’s cordless switchboard to relay incoming, outgoing, and interoffice calls, manages the reception desk and conference center by performing the following Essential Duties and Responsibilities. Duties and Responsibilities Greet arriving personnel, clients, and visitors and serve as an initial point of contact. Answer incoming calls, routes calls to the appropriate parties, and takes accurate messages. Demonstrate high standards of verbal and written communication, courtesy, and professionalism when answering all calls and when interacting with all personnel, clients, vendors, and guests of the Firm. Receives visitors to the firm, obtains their names and the nature of their business, and directs them to the appropriate individuals within the firm. Reserves Visiting Attorney offices via @ Sidley. Completes check-in process of onsite vendors and visitors. Schedules conference rooms using EMS and maintains log of schedule. Manage the data for meetings, conference room reservations, and other appointments. Maintain the physical upkeep and aesthetic appeal of lobbies, hallways, conference rooms, reception areas, coffee stations, conference rooms, and conference center kitchen. Informs visitors of parking instructions for our buildings. Conduct monthly fire extinguisher inspection & emergency survival kit inspections (serviced annually). Assist with in-office catered events. Know, understand, and work in accordance with the provisions of the Sidley Staff Policy and Procedures Manuals. Perform other job-related duties as assigned or as judgment or necessity dictates. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits . Target Salary Range $65,000 - $75,000 if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [email protected] (current employees should contact Human Resources).

Requirements

High school diploma or equivalent
Strong organizational skills
Strong attention to detail
Good judgment
Demonstrates safe work practices
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities

Nice To Haves

Previous experience in a law firm, and/or hospitality.

Responsibilities

Greet arriving personnel, clients, and visitors and serve as an initial point of contact.
Answer incoming calls, routes calls to the appropriate parties, and takes accurate messages.
Demonstrate high standards of verbal and written communication, courtesy, and professionalism when answering all calls and when interacting with all personnel, clients, vendors, and guests of the Firm.
Receives visitors to the firm, obtains their names and the nature of their business, and directs them to the appropriate individuals within the firm.
Reserves Visiting Attorney offices via @ Sidley.
Completes check-in process of onsite vendors and visitors.
Schedules conference rooms using EMS and maintains log of schedule.
Manage the data for meetings, conference room reservations, and other appointments.
Maintain the physical upkeep and aesthetic appeal of lobbies, hallways, conference rooms, reception areas, coffee stations, conference rooms, and conference center kitchen.
Informs visitors of parking instructions for our buildings.
Conduct monthly fire extinguisher inspection & emergency survival kit inspections (serviced annually).
Assist with in-office catered events.
Know, understand, and work in accordance with the provisions of the Sidley Staff Policy and Procedures Manuals.
Perform other job-related duties as assigned or as judgment or necessity dictates.