Receptionist

AVI-SPL • Town "n" Country, FL

44d • Onsite

About The Position

Responsible for handling all front desk operations and administrative assistance at the corporate office.

Requirements

• Ability to balance multiple tasks with changing priorities
• Ability to self-start, work and think independently ensuring to meet deadlines
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
• Excellent attention to detail and organizational skills
• Must have clear and professional communication skills (written and oral) both internally and externally
• Proficient with Microsoft 365 (specifically Teams, Outlook, Word, and Excel)
• Effective communication and interaction with employees, clients, colleagues, and the ability to work effectively with all levels of the organization
• Demonstrated customer service focus and client communication skills
• Minimum high school diploma or equivalent
• Minimum 3 years of similar or related experience in an office environment required

Nice To Haves

• Florida Notary Public appointment preferred, but not required
• Bi-Lingual (Spanish) preferred, but not required

Responsibilities

• Presents and maintains a professional appearance
• Responsible for greeting all individuals into the front office area in a pleasant manner and responding to their business needs
• Monitor all visitors who enter the corporate facility for security purposes
• Responsible for answering all incoming calls using a Teams environment, responding appropriately to their requests or questions, and transferring calls to the appropriate person/location
• Receives incoming telephone calls in a prompt and courteous manner and performs administrative duties as directed
• Schedule conference rooms as needed
• Processes and distributes mail (incoming and outgoing), and processes incoming faxes through an email fax server
• Maintains the front office area, kitchens and conference rooms
• Assists Administrative team with various meetings, events, and day-to-day needs
• Other duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED