Receptionist

OHLA USA • Miami, FL

44d • Onsite

About The Position

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.
OHLA USA is seeking a Front Desk Receptionist in our Miami, Florida, office. This is a full-time onsite position that requires an 8:00 am to 5:00 pm schedule.
The Front Desk Receptionist serves as the front-line support for the organization, ensuring efficient operation of the office environment. This role encompasses a variety of duties, including administrative tasks, managing incoming communications, and maintaining office supplies and facilities. The Receptionist plays a pivotal role in providing a welcoming atmosphere for guests and supporting various departments through clerical assistance.

Requirements

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office technology and software for email, scanning, and document management.
• Ability to work independently and collaboratively.
• High school diploma or equivalent.

Responsibilities

• Provide continuous front desk coverage during business hours (8:00 AM – 5:00 PM).
• Greet and assist visitors, vendors, and employees.
• Answer and route incoming phone calls in a professional and efficient manner.
• Maintain office security by screening calls and visitors.
• Conduct daily checks of kitchen and common areas.
• Prepare coffee and arrange conference rooms for meetings.
• Maintain cleanliness and organization of front desk area.
• Ensure copier is stocked with paper and operational.
• Review, sort, and distribute incoming mail and packages.
• Coordinate courier services and prepare outgoing shipments.
• Scan and distribute correspondence to appropriate departments.
• Organize and maintain office supply storage.
• Stock and replenish kitchen and office supplies.
• Lift and transport supplies and packages as needed.
• Assist Accounts Payable by reviewing, stamping, and scanning invoices.
• Provide clerical support to various departments as needed.
• Coordinate lunch and catering for meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED