Receptionist

DOUBLELINE GROUP LP•Los Angeles, CA

4d•$60,000 - $70,000•Onsite

About The Position

The Receptionist plays a critical role in transmitting the proper image of the firm by acting as the first point of contact to visitors, clients, suppliers, and business partners. The Receptionist will provide support to employees across the firm, receive and route telephone calls, greet clients and visitors, and perform a number of other tasks. This role is comprised of equal parts reception duties and administrative duties.

Requirements

Minimum 2 years of administrative or customer service experience
Advanced proficiency with Microsoft Outlook and Teams
Familiarity with other Microsoft Office programs (Word and Excel)
Must be customer service oriented
Strong communication skills and attention to detail
Professional personal presentation and demeanor
Flexible and able to accommodate the needs of the firm
Able to multi-task & work with minimal supervision

Nice To Haves

Previous experience at a financial services company is a plus

Responsibilities

Professionally answer, screen and direct incoming phone calls
Greet and direct visitors in a professional, friendly and hospitable manner
Maintain the office business calendar, using Microsoft Outlook
Prepare and manage conference room reservations, set-up and break-down rooms which includes ordering meals, setting up catering, providing meeting materials and setting up Microsoft teams calls and troubleshooting any technical issues that arise
Provide general clerical and administrative support to professionals at all levels, which may include making travel arrangements and processing travel & expense reports as well as data entry for various departments
Liaise with building services and Facilities to ensure kitchens and conference rooms are fully stocked and ready for use