University Prep Schools Receptionist (26/27 SY)

University Prep Schools•Detroit, MI

7d•Onsite

About The Position

The Receptionist serves as a primary source of administrative support for the school and is the first line of contact for parents, staff members, students, and visitors. As such, the Receptionist provides front-desk administrative support at the school, coordinates with the School Operations Team to complete tasks as needed, and helps respond to the needs and concerns of parents, staff members, students, and visitors.

Requirements

High school diploma or equivalent.
Proficient in Microsoft Office Suite and Mac or PC platform (as applicable to location)

Nice To Haves

Experience in database management preferred, particularly student information systems (PowerSchool)
Friendly, warm, outgoing
Enjoys building relationships
Responds well to direction
Takes initiative
Responsible, well-organized, and attentive to detail
Follows through on simultaneous projects
Works well as a member of a team

Responsibilities

Welcomes parents, students, staff and visitors to the school, provides information, as required by the principal, to those calling or visiting the school.
Addresses parent, student, staff, and visitor concerns and assists with problem-solving
Serves as an integral member of the School Operations Team and assists with all tasks within the scope of school operations
Maintains confidentiality of parents, students, staff, and visitors when addressing sensitive matters
Shares relevant information with School Operations Manager/Director and principal or the appropriate member of the Operations Team or Central Management in a timely manner
Communicates relevant information to parents, students, and staff as required by principal and School Operations Manager/Director
Primary person responsible for staffing the front desk, monitoring and ordering supplies, as requested by the principal and Operations Team, and handling all mailing requirements for the building
Provides data entry and ensures accurate and timely student attendance records are maintained by advisers
Helps maintain records and documents for school and district compliance, both physically and through computerized systems
Helps develop and maintain program schedules, calendars, and class rosters
Responds to staff questions and assists with administrative tasks
Assists School Operations Manager/Director with special projects and general tasks as needed
Helps coordinates fundraising activities and manage lunch balances
Displays pleasant, professional demeanor at all times
Contributes to the development of a positive staff culture