Receptionist - Miami, FL

Hamilton & Miller, PA • Miami, FL

2d • Onsite

About The Position

Hamilton Miller & Birthisel LLP is seeking a reliable, professional, and detail-oriented Receptionist to support the daily operations of our Miami office. This role is essential to maintaining a welcoming and organized environment and will serve as the first point of contact for visitors and clients. The Receptionist will work closely with the Miami Partners/Staff to ensure that daily functions in the office run efficiently and professionally.

Requirements

• High level of professionalism and confidentiality
• Proactive and detail-oriented approach to administrative tasks
• Basic knowledge of office equipment and systems
• Team-oriented with a willingness to assist others as needed
• Professional appearance and attitude
• High school diploma or equivalent required
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks in a fast-paced environment
• Reliable and punctual with a strong work ethic

Nice To Haves

• Additional education is a plus
• Experience in professional services or real estate office is a plus
• iSolved HCM experience preferred
• Previous administrative or receptionist experience in a professional setting preferred
• Bilingual (English / Spanish) is preferred

Responsibilities

• Answer and route incoming calls; take and relay accurate messages including caller details and case information when necessary.
• Receive, open, scan, and distribute incoming mail to appropriate legal teams.
• Accept and sign for deliveries from FedEx, UPS, Amazon, and other couriers.
• Receive and coordinate processing of settlement checks with legal teams, including preparing for mailing or arranging pickup.
• Use Stamps.com to generate postage for outgoing documents, records, and settlement checks.
• Handle incoming CDs containing medical records, upload contents, and distribute files to the relevant team.
• Monitor and maintain office supply inventory; submit replenishment requests to Human Resources.
• Assemble hearing, trial, and deposition binders as requested by attorneys or assistants.
• Provide administrative assistance with tasks such as scanning, processing invoices, and drafting letters.
• Assist with light IT troubleshooting (e.g., printer or internet connectivity issues).
• Maintain cleanliness and organization of shared office spaces.
• Coordinate monthly shred bin pickups.
• Decorate office for holidays and special occasions as requested.

Benefits

• Competitive annual compensation package with bonus potential.
• Flexible working environment: career and work-life balance supported.
• Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
• Biometric Wellness Screenings.
• Commuter Reimbursement Program (parking, train, bus, etc.).
• 401(k) retirement plan with generous Firm match.
• Opportunities for creative freedom and idea exchange in an innovative workspace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED