Receptionist - Events & Operations Team

GRAY, Inc • Lexington, KY

2d • Onsite

About The Position

We are seeking an experienced Receptionist for the Lexington Headquarters office (onsite).
Responsibilities
Position Summary
We are seeking a brand ambassador to create a welcoming and memorable experience for all visitors, callers, and team members. As the first in-person touchpoint of Gray’s Lexington office, this team member must enjoy interacting with people. From a cheerful voice at the switchboard to welcoming guests into the office, our ideal candidate will have outstanding communication skills, pleasant demeanor, service-minded, professionalism, and capable of multi-tasking.
The role requires basic computer skills including the ability to utilize multi-line phone, Microsoft Office Suite, security technology for visitors, and e-mail. Must be physically present in the Lexington office and able to work Monday through Friday from 7:30 AM until 5 PM.
Why Gray?
Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution. Our integrated approach allows us to deliver value at every phase of a project—from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation.
But what truly defines Gray is our people. Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customers and one another. At Gray, you’ll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact.
“Personal growth precedes Gray’s growth.” – Stephen Gray, President & CEO, Gray, Inc.
What we expect… (Essential Functions)
Customer Service: Manages the front desk, greeting and directing visitors to ensure a positive first impression of Gray.
Communication: Handles incoming calls and correspondence, providing prompt and courteous service.
Organization: Maintains an organized and efficient reception area that reflects the Gray brand.
Front Desk Administrative Support: Performing tasks such as updating voice greetings, preparing monthly schedule for support coverage of breaks, coordinating quarterly front desk meetings with support, updating the customer welcome sign and Receptionist guidebook
Marketing Events & Operations Administrative Support: Performing tasks to support the Events & Operations teams such as scheduling, data entry, invoicing, communication support, digital asset uploads, meal/catering coordination, etc.

Requirements

• The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development.
• If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
• The requirements listed above are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Manages the front desk, greeting and directing visitors to ensure a positive first impression of Gray.
• Handles incoming calls and correspondence, providing prompt and courteous service.
• Maintains an organized and efficient reception area that reflects the Gray brand.
• Performing tasks such as updating voice greetings, preparing monthly schedule for support coverage of breaks, coordinating quarterly front desk meetings with support, updating the customer welcome sign and Receptionist guidebook
• Performing tasks to support the Events & Operations teams such as scheduling, data entry, invoicing, communication support, digital asset uploads, meal/catering coordination, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed