Receptionist - PRN - Fraser Villa

Trinity Health•Fraser, MI

About The Position

The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community. ESSENTIAL FUNCTIONS Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained. Accumulate, maintain and provide statistical data as directed. Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed. Processes payments for deposit in accordance with established guidelines. Schedules appointments, processes mail, answers the switchboard. Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained. Orders and manages supplies. Greets and directs visitors & family members. Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner. Assist in preparing financial and statistical reports including census report. Assists department managers with various administrative functions, including copies, letters, preparing binders, etc..

Requirements

High School Diploma or equivalent.
Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.

Nice To Haves

Previous experience as a receptionist or in a secretarial position preferred.
Previous experience working in long-term care or with the geriatric population preferred.

Responsibilities

Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
Accumulate, maintain and provide statistical data as directed.
Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
Processes payments for deposit in accordance with established guidelines.
Schedules appointments, processes mail, answers the switchboard.
Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
Orders and manages supplies.
Greets and directs visitors & family members.
Is responsive to the needs of the elders living in the community.
Responding to internal and external inquiries in a courteous manner.
Assist in preparing financial and statistical reports including census report.
Assists department managers with various administrative functions, including copies, letters, preparing binders, etc.