Receptionist is responsible for performing a variety of clerical and receptionist duties and supporting staff in carrying out the objectives of the educational program throughout the district; performs related duties as required.
Answers telephone calls and directs callers to the correct office
Greets and receives visitors
Prepares and files work permits
Prepares daily attendance and absence reports
Compiles and prepares District staff directory for printing
Types requisitions for materials
Must stay current on events that are scheduled throughout the District and maintain accurate information in the front desk flip chart
Orders and distributes office supplies and coffee station supplies
Distributes forms and interoffice envelopes to schools as needed
Schedule District office conference rooms
Makes service calls for office equipment
Signs for incoming packages and mail
Post mail delivered through interoffice mail and take mail to post office when leaving on Fridays
Plans office events with Sunshine fund.
All other duties as assigned.
Possession of a high school diploma or GED Certificate
One year clerical experience
Skill in exercising tact and discretion when communicating with students, parents, teacher's administrators, supports staff, public officials and the general public
Must be competent in all Microsoft Office applications
Thorough knowledge of English grammar, spelling, and punctuation
Considerable knowledge of word processing, spreadsheet and data base management applications
General knowledge of financial recordkeeping
Skill in exercising tact and discretion when communicating with students, ,parents, teachers, administrators, support staff and the general public
Skill in proper telephone techniques
Ability to interpret and understand rules and regulations as they relate to public schools
Must have computer knowledge of various applications such as Microsoft Word, Excel and Access
Ability to type and enter data accurately utilizing a keyboard
Ability to perform clerical duties involving independent judgment
Ability to maintain accurate financial records and complex filing systems
Ability to coordinate activities within time lines
Ability to generate financial records and complex filing systems
Ability to lift boxes of supplies, books and paper