Receptionist

Cordish Companies•Houston, TX

20h•Onsite

About The Position

The Cordish Companies, with origins dating back to 1910, is a global leader in Commercial Real Estate, Entertainment Districts, Sports-Anchored Developments, Gaming, Hotels, Residential Properties, Restaurants, International Development, Coworking Spaces, and Private Equity. They are renowned for developing and operating highly acclaimed dining, entertainment, and hospitality destinations throughout the United States, including their Live! Brand. The company prides itself on its entrepreneurial spirit and being an inclusive workplace. The Receptionist role provides general office support through various clerical activities, including answering and directing incoming calls, managing mail distribution, handling correspondence, requisitioning supplies, and performing additional clerical duties.

Requirements

Strong attention to detail, follow-up and excellent organizational skills.
Ability to treat sensitive/confidential information with appropriate discretion.
Strong sense of urgency, adaptability, flexibility and resourcefulness.
The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook.
Excellent word processing and file management skills.
Be able to contribute to team effort by accomplishing related results as needed.
Good working knowledge of office equipment and procedures including computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, filing systems, etc.
Must possess personal tact, discretion and good judgment.
Excellent interpersonal, written and verbal communication skills.
High School Diploma or General Education Diploma (GED).

Responsibilities

Answers telephones and directs the caller to the appropriate associate.
Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
Greets and directs visitors to the company.
Notifies appropriate personnel of visitors.
Takes and retrieves messages for various personnel.
Provides callers with information such as District address, directions to the District location, District fax numbers, District website and other related information.
Receives, sorts and forwards incoming mail.
Maintains and routes publications.
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
Assists in the ordering, receiving, returns, stocking and distribution of office supplies to also include price point research to ensure best pricing.
Arranges for transportation services when needed.
Arranges for courier services when needed.
Maintains files to include filling, making files, and scanning.
Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Assists in maintaining office equipment such as coffee makers, service calls for printers, filling ink wells, etc.
Directs emails from District Info Line.
Sets up meetings, bridge connections, and coordinates conference room availability.
Maintains receptionist area, conference room, and lobby clean to reflect a professional atmosphere.
Maintains and updates office employee directory.
Maintains weekly meeting agendas.
Prepares and maintains conference room for all meetings.
Assists in selling District gift cards either through call in requests or walk ups, mailing cards, and retrieving information regarding sales made.
Assures delivery of District brochures to requests made.
Maintains telecommunication system by following manufacturer’s instructions for office phone and console operation.
Validates parking.
Other clerical duties as assigned.
Occasional after hours work is necessary.