Receptionist
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About The Position
The Receptionist at ZO Skin Health serves as the first point of contact for clients, visitors, and employees. This role is responsible for managing the front desk, ensuring that all visitors receive a warm and professional welcome, and providing general administrative support to the office. The Receptionist plays a crucial role in creating a positive first impression and maintaining the smooth operation of the office environment. Essential duties include front desk management, where the Receptionist greets and welcomes visitors with a positive and friendly attitude, manages the reception area to ensure it is tidy and organized, and answers and directs incoming phone calls in a courteous manner. The Receptionist also assists visitors with sign-in procedures and notifies staff of their arrival. In addition to front desk responsibilities, the Receptionist provides administrative support by handling incoming and outgoing mail, packages, and deliveries, overseeing the scheduling of conference rooms, and assisting with the coordination of office events and meetings. Maintaining office supplies inventory and preparing internal communications are also key tasks. The role requires maintaining a basic understanding of ZO Skin Health products and services to direct clients to the appropriate level of assistance. Record keeping and data entry tasks are part of the job, including maintaining accurate visitor logs and assisting with filing and organizing documents. The Receptionist also provides support to other departments by preparing documents, reports, or presentations as needed. The work environment is indoors in a professional office setting, with carpeted office areas and vinyl flooring in common areas. The position requires constant sitting and the ability to exert up to 10 pounds of force occasionally. Strong communication skills, proficiency in Microsoft Office, and the ability to manage time and multiple demands are essential for success in this role.
