Receptionist

TBS Factoring Service • Oklahoma City, OK

360d

About The Position

The Receptionist will be responsible for managing the front desk, greeting visitors, handling phone calls, and providing administrative support.

Requirements

• Adhere to instructions and perform efficiently in a fast-paced setting.
• Focused on customer service with strong active listening skills.
• Demonstrate advanced interpersonal skills, including effective written and verbal communication.
• Proficient in Microsoft Office Suite.
• Possess excellent time management and multitasking abilities, capable of independently prioritizing tasks and adapting to shifting workloads, deadlines, and schedules.
• Maintain discretion and ethical standards, with the ability to manage conflicts and solve problems at a high level.
• Reliable in terms of attendance and delivering high-quality work.
• Flexible, self-motivated, and able to work well under pressure.
• Respect the corporate reporting structure.
• Available for occasional travel for errands, company events, etc.
• Capable of navigating the office environment, including furniture, accessing file cabinets, and operating office machinery.
• Skilled in using standard office equipment such as computers, calculators, copiers, printers, fax machines, and overhead projectors, with sufficient visual acuity for viewing screens.

Responsibilities

• Engage with internal management, staff, external clients, and vendors.
• Welcome and assist visitors in a courteous and professional manner.
• Handle and distribute incoming and outgoing mail.
• Ensure adherence to security protocols by coordinating with IT for visitor badge assignments.
• Maintain professional relationships and boundaries.
• Safeguard operational confidentiality.
• Monitor and manage office supply inventory, including items for the executive meeting room.
• Provide clerical and general office support to various departments as needed.
• Screen and direct phone calls, taking messages when necessary.
• Keep common areas clean and stocked.
• Oversee building maintenance and project needs.
• Promote a positive workplace environment that supports departmental, peer, customer, and organizational goals.
• Perform additional duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Industry: Credit Intermediation and Related Activities
• Education Level: High school or GED
• Number of Employees: 101-250 employees