Receptionist

Rpw Group • Rye Brook, NY

392d • $65,000 - $67,000

About The Position

The Receptionist at RPW Group Inc. plays a crucial role in managing the front office operations, providing administrative support to the executive team, and ensuring a welcoming environment for tenants, clients, and visitors. This position requires strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a professional demeanor.

Requirements

• Strong organizational skills
• Attention to detail
• Overall communication skills (telephone, email, verbal)
• Follow-up and follow-through skills
• Strong computer skills
• Dependability
• Team player
• Ability to work efficiently under limited supervision

Responsibilities

• Meeting and greeting tenants, clients, and visitors
• Answering phone calls and directing callers to appropriate extensions, taking accurate messages
• Screening incoming calls and handling other communications, following up as necessary
• Making calls and scheduling appointments for the CEO & President
• Distributing incoming mail and packages, checking the Mailroom mailbox daily
• Performing general clerical duties including filing and data entry
• Providing administrative support to the CEO & EVP and the team when requested
• Opening/sorting incoming mail, monitoring incoming faxes, and distributing outgoing mail including USPS, FedEx, UPS & certified mailings
• Creating memos, letters, and general correspondence when requested
• Screening emails from general receptionist & COI email and prioritizing accordingly
• Tracking, logging, and following up on Certificates of Insurance with tenants, vendors, and insurance brokers
• Assisting in monitoring the status of IT requests and Mitel Phones
• Overseeing the office calendar, staying up to date on meetings, and sending out meeting reminders as needed
• Maintaining cleanliness and orderliness of the office
• Performing morning/afternoon reviews of all common areas in the office and ensuring cleanliness and aesthetic presentation
• Restocking items and ordering kitchen and office supplies as needed
• Maintaining printer supplies and operation of office equipment and printers
• Assisting the Accounting Department with filing and timecards
• Assisting tenants and property managers with Building Engines requests
• Prioritizing and managing daily to-do lists for timely follow-up
• Following up on tenant complaints to ensure resolution
• Assisting in the scheduling of all conference rooms
• Coordinating the setup of new employees including computer, phone, and supplies
• Acting as a source for corporate office information and needs
• Watering plants
• Performing other related duties, special projects, and assignments as necessary.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: No Education Listed