About the position
The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. The individual will also provide administrative support to Executive Assistants and Human Resources.
Responsibilities
- Greet and welcome guests in a manner that embraces and fosters VB's Core Values of Integrity, Communications, Inclusivity, Accountability and Flexibility
- Manage all office administrative tasks such as handling external calls and inquiries and overseeing incoming and outgoing mail and packages
- Maintain office security by following safety procedures and controlling access via the reception desk
- Assist with the ordering and maintenance of office supplies and breakroom items
- Support Executive Assistants with various administrative tasks
- Assist with facility maintenance and proactively work with various vendors
- Coordinate and execute company lunches, employee events and activities
- Embrace additional responsibilities to support the company's core functions and employee engagement efforts
Requirements
- Associate or bachelor's degree preferred in business or related field
- Minimum two years of office/administrative experience required
- Required to be a highly competent and user of all MS Office suite products
- Required to have excellent written and oral communication skills
- Proven customer centric mindset
- Proven ability to work in a fast-paced environment while managing competing priorities
- Strong interpersonal skills and the ability to build and sustain strong relationships with internal and external customers
- Strong time management, prioritization skills and the ability to work independently under firm deadlines
- Experienced in leading a variety of activities and confidential matters with discretion
