Receptionist

Rpw Group • Rye Brook, NY

394d • $65,000 - $67,000

About The Position

The Receptionist at RPW Group Inc. plays a crucial role in managing the front office operations, providing administrative support, and ensuring a welcoming environment for tenants, clients, and visitors. This position involves a variety of tasks including answering calls, scheduling appointments, and performing general clerical duties, all aimed at supporting the executive team and maintaining office organization.

Requirements

• Proficiency in Microsoft Word, Excel, and Outlook
• Strong customer service skills
• Fluent in English
• Excellent organizational skills
• Strong computer skills
• Effective communication skills

Responsibilities

• Meeting and greeting tenants, clients, and visitors
• Answering phone calls and directing callers to appropriate extensions, taking accurate messages
• Screening incoming calls and handling other communications, following up as necessary
• Making calls and scheduling appointments for the CEO & President
• Distributing incoming mail and packages, checking the Mailroom mailbox daily
• Performing general clerical duties including filing and data entry
• Providing administrative support to the CEO & EVP and the team when requested
• Opening/sorting incoming mail, monitoring incoming faxes, and distributing outgoing mail including USPS, FedEx, UPS & certified mailings
• Creating memos, letters, and general correspondence when requested
• Tracking, logging, and following up on Certificates of Insurance with tenants, vendors, and insurance brokers
• Assisting in monitoring the status of IT requests and Mitel Phones
• Overseeing the office calendar and sending out meeting reminders as needed
• Maintaining cleanliness and orderliness of the office
• Restocking items and ordering supplies as needed
• Maintaining operation of office equipment and printers
• Assisting the Accounting Department with filing and timecards
• Following up on tenant complaints to ensure resolution
• Assisting in the scheduling of conference rooms and setting up for new employees
• Acting as a source for corporate office information and performing other related duties as necessary.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: No Education Listed