Receptionist to City Clerk/Bilingual (C)

City Of Rochester • Rochester, NY

405d • $44,927 - $57,557

About The Position

The Receptionist to City Clerk/Bilingual position at the City of Rochester involves significant public interaction and routine clerical duties. The role requires bilingual communication in Spanish and English, providing information to constituents and managing various clerical tasks under direct supervision. The position is essential for maintaining effective communication within the City Clerk's Office and ensuring smooth operations.

Requirements

• High School Diploma or Equivalent
• Two (2) years of full-time experience (or its part-time equivalent) performing general clerical activities which included entering data into a personal computer.

Responsibilities

• Provide routine and complex information in-person and on the telephone, in English and Spanish, to a variety of people.
• Receive telephone calls on a multi-line telephone and connect callers with proper parties.
• Type correspondence and/or reports for members of the City Clerk's Office staff.
• Translate both written and verbal communications from English to Spanish and vice versa.
• Receive and route mail to the appropriate City Councilmember and office staff.
• Maintain files for the Clerk's Office permanent records, organize and develop new files, and perform simple file searches.
• Schedule appointments and arrange meetings for City Clerk's Office staff.
• Schedule, verify, and check-in wedding ceremonies; complete and process marriage certificates; provide Spanish translation for wedding ceremonies as needed.
• Maintain calendar for public meetings and use of City Council Chambers; produce and distribute monthly calendar to appropriate staff.
• Prepare survey letters and specific monthly reports for NYS as required.
• Handle intake process for liquor and cannabis license applications and maintain ongoing list of applicants.
• Reconcile Daily Reports as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Utilities
• Education Level: High school or GED