Receptionist/Operations Assistant

Clark Hill Plc • San Diego, CA

437d • $49,920 - $56,160

About The Position

Clark Hill LLC is seeking a Receptionist/Operations Assistant for its San Diego, CA office. This role is essential for managing the reception desk, answering incoming phone calls, greeting clients and visitors, and coordinating office services. The position ensures a welcoming atmosphere and efficient operations at the reception area while providing clerical and administrative support as needed.

Requirements

• High school diploma or GED equivalent required.
• Prior experience utilizing a multi-line phone system.
• High level of organizational skills and ability to multi-task.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• High level customer service skills and ability to interact effectively with clients and visitors.
• Team player orientation and willingness to learn new skills.

Nice To Haves

• Previous experience working in a law-firm environment.

Responsibilities

• Manage the day-to-day operations of the office reception desk and answer all incoming phone calls in a timely manner.
• Ensure that the reception desk is open and ready for business at the beginning of each business day.
• Greet all clients and visitors to the firm and contact the appropriate staff members to announce their presence.
• Serve coffee/tea and water to visitors.
• Maintain and oversee the scheduling of all conference room needs and coordinate set-up instructions with the Office Services team.
• Efficiently handle process servers pursuant to firm policy and procedures.
• Collect and log hand-delivery packages and coordinate with Office Services team for delivery.
• Research unidentified mail items for distribution and communicate with the Office Services team.
• Log and transmit incoming accounts payable and trust checks.
• Maintain the office phone directory and other internal directories/lists.
• Serve as an overflow clerical support resource for typing and other clerical needs as required.
• Submit and handle maintenance requests and serve as the primary contact for building maintenance personnel.
• Team with the backup receptionist to ensure appropriate levels of coverage are maintained.

Benefits

• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Employee assistance program
• Vision insurance
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED