Receptionist/Office Services Assistant

Bechtel • Herndon, VA

270d

About The Position

Bechtel is seeking an Office Services Assistant/Receptionist to support the front desk operations at our Reston, Virginia headquarters. This individual will serve as the first point of contact for visitors and callers and play a key role in supporting office and security-related functions. The ideal candidate will be professional, organized, and capable of managing a variety of administrative and security responsibilities in a fast-paced environment.

Requirements

• Requires 2-4 years of related experience.
• High school diploma or equivalent is required; associate degree or higher preferred.
• Minimum of 2 years of experience in a receptionist, administrative support, or office services role, preferably in a corporate or professional services environment.

Nice To Haves

• Experience in a security-support function or with access control systems is a plus.
• Familiarity with handling confidential information and maintaining a professional demeanor in high-visibility settings.
• Basic understanding of access control and visitor management systems.

Responsibilities

• Serve as the primary receptionist, greeting visitors, clients, and contractors and managing the check-in/out process.
• Answer and route incoming telephone calls using professional communication practices and a thorough understanding of Bechtel's organizational structure.
• Monitor and respond to alarms and emergency situations; execute routine and emergency notifications and prepare corresponding reports and logs.
• Enforce established access control procedures and monitor the building's cardkey/door access systems.
• Coordinate with internal departments and external partners to ensure effective facility security support.
• Assist in the development and implementation of post orders, procedures, and emergency protocols for facility security operations.
• Notify appropriate personnel of incidents and ensure timely and accurate reporting.
• Use company systems to enter, retrieve, and manage data.
• Prepare, proofread, and distribute routine reports, correspondence, and forms using Microsoft Office applications.
• Maintain physical and electronic filing systems in accordance with company standards.
• Coordinate schedules and work activities, maintaining accurate logs and documentation.
• Perform additional receptionist and office services duties as assigned.

Benefits

• Robust benefits to ensure our people thrive.
• Programs to enhance our culture.
• Time to recharge.

What This Job Offers

• Industry: Heavy and Civil Engineering Construction
• Education Level: High school or GED