Receptionist/Office Assistant

Nationwide IT Services

3d•Hybrid

About The Position

Nationwide IT Services is seeking a Receptionist/Office Assistant to support our headquarters. This is a dual position responsible for ensuring a welcoming and professional first impression for visitors and the smooth operation of the office.

Requirements

Excellent telephone and computer skills.
Team player with strong communication and interpersonal skills.
Pleasant and professional demeanor with a clear speaking voice and excellent spoken and written command of English.
Strong knowledge of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
Must be punctual.
Detail-oriented and organized yet adaptable and able to quickly prioritize tasks in a deadline-driven environment.
Able to maintain confidentiality.
Proficient typist.
General office skills (e.g. scanning and copying).
High school degree or equivalent GED.
Prior receptionist experience.

Nice To Haves

College Degree and/or previous office service-related experience, preferably within a corporate environment.

Responsibilities

Present a friendly, professional, and welcoming first contact (greet, direct, and assist visitors).
Maintain an orderly and welcoming reception area and clean conference rooms.
Organize, maintain, and keep office common areas, including the kitchens, neat and sufficiently stocked.
Answer phone and direct calls.
Responsible for incoming and outgoing mail, shipping, and receiving.
Maintain security by following procedures, monitoring the logbook, and issuing loaner badges.
Manage the inventory and assist with the purchasing and maintenance of office supplies and equipment. Coordinate with building maintenance staff and service vendors.
Responsible for organizing and helping to run regular company events, communicating with vendors, and securing food and supplies.
Provide general meeting support.
Assist with the production of the quarterly company newsletter.
Help plan charitable activities to give back to the local community.
Other administrative duties as assigned.