Receptionist/Office Assistant | New York, NY

The Lede Company • New York, NY

316d • $43,680

About The Position

The Lede Company is looking for an Office & Operations Assistant to support our NY office. Beyond ensuring that office operations are running smoothly, the Office & Operations Assistant will have the opportunity to recommend and rollout new processes and procedures for the company. This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 6pm. Some overtime may be required.

Requirements

• Prior experience as an office administrator, office coordinator or relevant role
• Exceptional communication and interpersonal abilities
• Must be proactive, responsive and go above and beyond
• Excellent organizational and leadership skills
• Familiarity with office management procedures
• Excellent knowledge of MS Office and office management software
• Strong time-management and multitasking abilities
• Experience in managing expenses
• Experience in developing internal processes
• Ability to maintain confidentiality of company information
• Excellent attention to detail
• Resourceful, trusted and reliable

Responsibilities

• Provide front desk coverage including greeting visitors and receiving mail & packages
• Provide administrative support to the Corporate team and Lede executives
• Ensure that our NY office is kept clean and tidy at all times
• Maintain Lede's internal resource systems & documents, including org charts and employee directories
• Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
• Manage conference room scheduling, set up and clean up
• Facilitate all maintenance, repairs and cleanings for the office and office equipment
• Plan and coordinate company events including lunches, happy hours, anniversary parties, etc.
• Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
• Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
• Monitor and order office supplies, snacks and other miscellaneous items
• Assist with employee onboarding/offboarding (including distribution and collection of company equipment)
• Work closely with various teams and Lede staff to ensure the smooth running of Lede offices
• Track and reconcile expenses in a timely manner
• Assist colleagues whenever there is an opportunity to do so
• And other duties as assigned

What This Job Offers

• Job Type: Full-time
• Industry: Food Services and Drinking Places