[2025-2026]Receptionist (Bilingual English/Spanish) - Baytown Elementary School

Bob Hope School•Baytown, TX

50d

About The Position

Facilitate the efficient operation of the school administrative office and provide administrative assistance services to the school's Campus Director and administrative staff.

Requirements

High school diploma or G.E.D.
Spanish proficiency (verbal/written)
Effective telephone, organizational, written communication and interpersonal skills
Excellent typing and communication skills
Ability to maintain confidentiality
Team oriented and self-motivated
Ability to maintain accurate and auditable records
Ability to exercise judgment in correcting data errors or omissions
Ability to meet established deadlines
Ability to operate various office equipment (e.g. telephone, typewriter, fax machine, scanner, badge-maker, ID scanner/label-writer and other office equipment)

Nice To Haves

Minimum of one-year administrative assistance experience preferred in a public school

Responsibilities

Welcoming parents, children, and guests to the school.
Assist front office staff, students, other staff, and parents.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Notify and coordinate with the front office backup support person when leaving and returning from station to ensure station does not get left unattended.
Serves as English/Spanish interpreter for parents, teachers, and staff for effective communication.
Communicate and assist students, staff, and parents as needed while maintaining a positive atmosphere.
Translate letters/documents from English to Spanish.
Perform the usual office routines and practices associated with a productive office (e.g., telephone, typing, copying, filing, scheduling, etc.).
Check visitor identification through Raptor Software (registered sex offenders alert).as assigned.
Responsible for making identification badges as assigned.
Maintain proper files to include inventory of school supplies, mailing lists, student's records, visitor logs, and communication.
Receive, store, and issue supplies and equipment.
Sort, distribute, or deliver mail and other documents.
Prepare mailings in both English and Spanish to parents, students and staff
Type correspondences, make travel arrangements, and maintain records and files
Prepare purchase orders and requisitions for needed materials and release payment authorizations in a timely manner.
Exhibit professional telephone etiquette utilizing both English and Spanish.
Coordinate facilities and materials/equipment needed for meetings and events.
Maintain a daily teacher attendance log and records for substitute teachers.
Assist Attendance Clerk when needed.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists as requested, using computer.
Schedule meetings and appointments and assist in maintaining school calendar of scheduled appointments.
Maintain a log of visitors to the school.
Greet/receive staff and direct them to appropriate office or meeting.
Refer inquiries or problems to appropriate office.
Maintain media file.
Handle several projects simultaneously.
Remain current on school information for the public, i.e., school calendar, campus bell schedules, etc.
Assist in routine office communications and operations.
Attend district report card nights, ceremonies/celebrations as assigned
Update display with district notices/events.
Assist in large projects for the district.
Ensure proper money handling procedures for funds collected from ID badges and lunch money, locking up and turning in daily to business office for deposit.
Attend conferences with parents when needed for translation.
Work nights, weekends, and holidays when needed.
Perform other duties as assigned.