Receptionist/AP Clerk

South Coast Mechanical, LLC • Anaheim, CA

113d

About The Position

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology. The position involves performing accounting and front desk clerical tasks related to the efficient maintenance and processing of accounts payable transactions. The role includes handling all incoming calls and directing the caller to the correct extension, while performing all duties in accordance with the company’s policies and procedures, as well as all US state and federal laws and regulations.

Requirements

• High school diploma or equivalent experience required
• 1-3 years accounts payable experience
• 1-3 years receptionist experience

Nice To Haves

• Knowledge of Microsoft Office
• Knowledge of office administration and procedures
• Attention to detail and accuracy
• Organization skills
• Multi-task oriented
• Good communication skills
• 10-key skills

Responsibilities

• Greet visitors, vendors, delivery at front desk
• Answer and direct all incoming calls to correct extension
• Setup new vendors / update existing vendors
• Maintain vendor and invoice files
• Review and input invoices into accounting system
• Review and analyze Accounts Payable (AP) aging report - monthly
• Review and analyze Purchase Order (PO) report - monthly
• Monitor accounts to ensure payments are made within terms
• Review vendor statements for missing invoices
• Correspond with vendors and respond to inquiries and resolve invoice discrepancies
• Request Certificate of Insurance for vendors
• Process monthly credit card payment transactions made to vendors
• Post outgoing mail and distribute incoming mail
• Track & order office supplies
• Regular attendance and timeliness
• Perform other duties as assigned

What This Job Offers

• Education Level: High school or GED