Receptionist and Office Coordinator

EXECUTIVE 1 HOLDING COMPANY-posted 3 months ago
$17 - $22/Yr
Full-time • Entry Level
VA
101-250 employees
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The Receptionist and Office Coordinator will be responsible for managing the front desk, providing administrative support, and ensuring the efficient operation of the office. This role includes party planning, scheduling, maintaining conference rooms, ordering and managing supplies, organizing events, and assisting senior management as needed. The ideal candidate will be a proactive and detail-oriented individual with excellent communication and organizational skills.

  • Greet and direct guests upon entry.
  • Answer and direct phone calls and emails.
  • Maintain a professional and welcoming front reception area.
  • Assist with party planning and event organization.
  • Schedule and maintain conference rooms.
  • Order and manage office supplies.
  • Maintain overall office appearance by common areas such as the kitchen, conference rooms, and reception area throughout the day.
  • Manage and distribute office key fobs.
  • Assist with office shipping needs and sorting/distributing mail.
  • Assist senior management with administrative tasks as needed.
  • Handle purchasing for office requirements.
  • Ensure smooth and efficient day-to-day office operations.
  • Coordinate and plan office events, meetings, and parties.
  • Collaborate with vendors and manage event logistics.
  • High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • Proven experience as a receptionist, office coordinator, or similar role.
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office Suite and office management software.
  • Ability to work independently and as part of a team.
  • Must be open and willing to learn and adopt new technologies, including AI.
  • Detail-oriented with a proactive approach to problem-solving.
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Professional development opportunities
  • Friendly and collaborative work environment
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