Receptionist / Accounting Assistant
About The Position
Receptionist / Accounting Assistant: Duties and Responsibilities Serve as receptionist; welcoming and accommodating and directing all visitors and guests; answering incoming calls and transferring them when needed. Manage property leases, including tracking lease terms, renewals, and related documentation Oversee company vehicle fleet, maintaining schedules, inspections, and maintenance records. Support the Accounts Payable (AP) team with invoice data entry and recordkeeping. Provide general administrative support as needed for office operations and management. Maintain confidentiality as it relates to client and/or staff issues/information. Ability to multitask, prioritize, and handle interruptions. Regular, reliable, and prompt attendance is required Adherence to Hope Haven's Policies and Procedures. Follow all safety procedures and promote safety measures among team and clients.
Requirements
- Requires a high school diploma or equivalent; associate degree is preferred.
- Prior experience in an administrative, office, or reception role preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
- Ability to follow through with oral and written direction.
- Professional appearance and demeanor. Customer focused. Team Player.
- Reliable personal vehicle and proof of state minimum insurance coverage.
- Ability to pass physical.
- Clearance from all applicable background checks as required by service standards.
Nice To Haves
- associate degree is preferred.
- Prior experience in an administrative, office, or reception role preferred.
Responsibilities
- Serve as receptionist; welcoming and accommodating and directing all visitors and guests; answering incoming calls and transferring them when needed.
- Manage property leases, including tracking lease terms, renewals, and related documentation
- Oversee company vehicle fleet, maintaining schedules, inspections, and maintenance records.
- Support the Accounts Payable (AP) team with invoice data entry and recordkeeping.
- Provide general administrative support as needed for office operations and management.
- Maintain confidentiality as it relates to client and/or staff issues/information.
- Ability to multitask, prioritize, and handle interruptions.
- Regular, reliable, and prompt attendance is required
- Adherence to Hope Haven's Policies and Procedures.
- Follow all safety procedures and promote safety measures among team and clients.
Benefits
- Health Insurance coverage by Wellmark Blue Cross Blue Shield
- Free $15,000 Term Life Insurance Policy
- 403B Retirement Plan with 8% employer match after one year
- Flex Spending – put aside pretax dollars used for medical & dependent care reimbursement
- Supplemental Benefits: Accident, Critical Illness, Dental, Vision, Short Term Disability, Long Term Disability, and Voluntary Life.
- Paid Time Off (PTO) and Temporary Medical Leave (TML)
- 9 Paid Holidays for (Full-Time)
- Bereavement Leave
- Employee Assistance Program (EAP)
- FMLA (Family Medical Leave Act)
- Student Loan Forgiveness (PSLF Program)
- BVU & Dordt Partnership Educational Benefits
- Pay on Demand with Dayforce Wallet
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
